Client Data Governance & Privacy Protocol | GreenAbility Decarbonization

CONFIDENTIALITY DIRECTIVE // REF: GOV-2026-PRIV

Protection of Critical Commercial & Industrial Infrastructure Data

COMPLIANCE OFFICE
GREENABILITY FLUID SYSTEMS LLC
MINNEAPOLIS, MN

At GreenAbility Decarbonization & Fluid Systems LLC ("GreenAbility", "we", "our", or "the firm"), we recognize that commercial HVAC mechanical schedules, building automation system (BAS) network topologies, electric demand interval data, and industrial piping blueprints represent sensitive, proprietary commercial assets.

This Data Governance and Privacy Protocol outlines our stringent procedures regarding the collection, analysis, storage, and protection of engineering data gathered during ASHRAE Level I, II, and III energy audits, hydronic pump testing, and Section 179D tax certifications.

1. Scope and Categories of Technical Data Collected

In the course of providing mechanical engineering consulting services, we collect and process several categories of information:

Facility Operating Telemetry: Time-series data from BAS/DDC networks, including chilled water supply and return temperatures, differential pressures, variable-frequency drive motor frequencies (Hz), fan static pressures, and airflow CFM measurements.

Utility Interval Consumption Data: 15-minute and hourly interval electric meter records (Green Button format / EDI 867), natural gas utility billing statements, and water utility meter readings used to construct facility baseline energy models.

Physical Equipment Nameplate Data: Manufacturer model numbers, serial numbers, motor brake horsepower (BHP), full-load amps (FLA), impeller diameters, and design operating curves.

Proprietary Facility Blueprints: Mechanical (M-series), Electrical (E-series), and Plumbing (P-series) architectural drawings, piping and instrumentation diagrams (P&IDs), and sequences of operation.

Business Contact Information: Name, professional title, corporate email address, and direct telephone number of client facility directors, plant managers, and financial controllers.

2. Engineering Use of Facility Telemetry

All technical data and utility records entrusted to GreenAbility are utilized exclusively for the specific mechanical engineering scopes authorized by the client:

Executing calibrated thermodynamic energy calculations and Pump Affinity Law VFD Retrofit Models.

Preparing ASHRAE Level II/III Investment-Grade Energy Audit reports and Life-Cycle Cost Analyses (LCCA).

Developing building energy simulation files (e.g. DOE-2.2, EnergyPlus, TRACE 700) required to certify Internal Revenue Code Section 179D commercial tax deductions.

Conducting International Performance Measurement and Verification Protocol (IPMVP) Option B sub-metered validation to secure utility custom energy rebates.

3. Strict Non-Disclosure & Information Security Safeguards

GreenAbility treats all client engineering records as strictly confidential under legally binding Non-Disclosure Agreements (NDAs). We enforce comprehensive technical safeguards:

Encrypted Storage: All electronic client models, CAD drawings, and sensor logs are stored in AES-256 encrypted volumes with multi-factor authentication access controls restricted solely to assigned project engineers.

Zero Commercial Data Monetization: We do not sell, rent, monetize, or disclose client operating data, production schedules, or building performance metrics to third-party data aggregators or marketing firms under any circumstances.

Air-Gapped Telemetry Field Kits: Handheld ultrasonic flowmeters, power quality analyzers, and thermal cameras log data locally to encrypted solid-state media and are never connected to unsecured public Wi-Fi networks.

4. Zero Third-Party Advertising Trackers

In accordance with our anti-surveillance engineering ethics, the website yourgreenability.com operates with zero third-party tracking scripts:

We run no Meta/Facebook conversion tracking pixels.

We deploy no invasive behavioral advertising cookies or cross-site tracking tags.

We run no third-party session recording scripts that capture keyboard keystrokes or user browsing paths.

Standard server access logs (recording client IP address, user agent, requested resource, and HTTP status code) are retained temporarily for server performance diagnostics and automatically overwritten within 30 days.

5. Document Retention & Data Deletion

Client energy simulation models, tax allocation certificates, and signed PE engineering calculations are retained for a statutory period of seven (7) years following project commissioning to comply with IRS substantiation guidelines for Section 179D tax deductions and Minnesota Board of Architecture, Engineering, Land Surveying, Landscape Architecture, Geoscience and Interior Design (AELSLAGID) professional record-keeping mandates. Upon conclusion of statutory retention requirements, digital files are purged using DoD 5220.22-M compliant electronic sanitization methods.

6. Inquiries and Compliance Contact

For inquiries regarding our technical data governance protocols, or to request execution of a mutual Non-Disclosure Agreement prior to transmitting facility blueprints, please contact:

Data Governance & Confidentiality Desk
Dr. Aris Thorne, PE, CEM
GreenAbility Decarbonization & Fluid Systems LLC
701 N 3rd St, North Loop, Minneapolis, MN 55401
Email: [email protected]

Engineering Telemetry & Client Data Privacy Protocol